Your crew texts expenses and job completions to one number — no logins, no apps to install for each person. You see everything that comes in, approve what needs a second look, and get a digest every morning so nothing slips by unnoticed.
What someone can do depends on one thing: whether they're the owner or a crew member.
Access is submit-only: no financial totals, no visibility into other crew members' entries, and no way to edit or reclassify anything once it's submitted.
Where this earns its keep across a week of running a crew.
Anyone on the job can text the shared number the moment they spend something or finish a job — not just the owner.
An unknown vendor or an odd amount gets flagged with the crew member's name attached. Reply APPROVE, REJECT, or ASK — and if you ask, Max'd Out texts your crew member directly for the clarification.
Every morning, before the first job: who submitted what yesterday, how much, and anything that still needs your attention — one text, not a login.
Every crew member's entries match against the same roster — say "the Fox job" and it's the same client record no matter who texted it in.
If you have a QuickBooks subscription, download one clean file at the end of each month — everyone's entries already coded, ready to import directly. If you don't, your dashboard is the system of record instead — no export needed.
When crew-wide spend crosses 50% — then 80% — of what you've billed, you get a heads-up that day, computed across everyone's entries, not just yours. Running without QuickBooks adds dollar-denominated margin warnings at 75% and 90% on top.
This is what an owner actually sees — an exception that needs a call, and the digest that shows up before the first job.
The questions shop owners actually ask, answered plainly.
No. Texting the shared number is the entire crew-facing interface — no app, no account, no login for anyone but you.
It's flagged as an exception with their name attached. You reply APPROVE, REJECT, or ASK — and Max'd Out can text them directly for a clarification without you being the one to track them down.
No. Crew access is submit-only — they can't query financial data, and they can't see any other crew member's entries.
$15/mo per crew member on top of the $59/mo Shop base, with no cap on how many people you add.
It's that nobody built a way to keep an eye on it without slowing everyone down.
One flat price plus $15/mo per crew member. No per-transaction fees. Cancel anytime.
Get started with ShopDrop your email and we'll let you know the second we launch. First 25 people get a discount code.
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